Course Schedule

Date	Format	Fees
09 - 13 Oct 2023	Online	$3,950

Course Description

Introduction

Organizations usually outsource some of the work tasked to contractors, vendors, consultants, and suppliers through procurement processes to obtain goods and services from external sources. There are two major parts in these processes. The first part is the Pre-Contract process starting from identifying the need, formulating the contracting strategy, preparing the procurement documents, tender floating, evaluation, contractor selection until a contract or agreement is signed. The second part is the execution of the contract by the parties and managing the contractual relation until handing over the goods and services to the Client.

This Pre-Contract Essentials online training course is designed to handle the pre-contract processes and emphasizes the importance of preparing and formulating a good and fair contract that will guide the execution later-on with the least possible conflict, disputes and preserving the good business relation between the contract parties.

This GLOMACS Pre-Contract Essentials online training course will highlight:

Aligning procurement strategy to corporate strategy
Identifying the need and preparation of procurement documents
Obtaining bids from qualified sources (vendors, contractors, suppliers, consultants)
Evaluating the bids and selecting the most responsive bids (Technical / Financial)
Signing the contract and the difference forms of contracts
Contract negotiations and award

Objectives

Upon completion of this Pre-Contract Essentials online training course, participants should be able to:

Understand the essentials of the pre-contract processes
understand the selecting process of the project strategy regarding selecting the project delivery methods, contract type selection, tendering method as well as prequalification process
Comprehend the process by which a comprehensive scope of work, goods and services can be developed into a contracted scope
Understand the development of Pre-Qualification documents and tender documents
Participate in contract evaluation, source selection, and contract award
Gain understanding on the roles and responsibilities within all the above processes

Training Methodology

This online training course will utilize a variety of proven online learning techniques to ensure maximum understanding, comprehension, retention of the information presented. The training course is conducted Online via an Advanced Virtual Learning Platform in the comfort of any location of your choice

Organisational Impact

Delegates attending this Pre-Contract Essentials online training course will be better equipped to proactively manage the pre-contract phase activities. As a result, the organisation will gain the following benefits:

Acquire and develop skills needed to fulfil your responsibilities and objectives in this phase
Development of comprehensive tender documents that streamlines the pre-contract processes and support the contract administration later-on
Improved project team performance, developing contracts more quickly and more cost effectively
Improve contract selection and contract award processes

Personal Impact

Delegates will be able to:

Comprehend, appreciate, and apply appropriate pre-contract processes
Demonstrate greater competence in contemporary contract development and management
Create more realistic bid documents and control them more professionally
Minimize future disputes and claims by developing professional contracts

Who Should Attend?

This GLOMACS Pre-Contract Essentials training course is suitable to a wide range of professionals involved in contract preparation and source selection, but will greatly benefit:

Delegates whose roles involve preparing procurement strategy and tender documents
Professionals and those who are involved in preparing tender documents
Professionals and those who are involved in selecting sources and awarding contracts
Contract Administrators, Supervisors and Support Staff
Those involved as Project Owners and Project Clients

Course Outline

DAY 1

Introduction and Procurement Strategy

Course Introduction and Pre-Assessment
Aligning procurement to corporate strategy
Preparation of Programs / Schedule for the procurement
Traditional procurement and project delivery methods
Innovative procurement and project delivery methods
Establishment of Procurement Method and Form of Tendering
The Array of contract types
Elements of a good procurement process
Stages in the tendering process

DAY 2

Identifying the Needs: How good are my procurement documents?

Scope definition and Statement of Requirements (SOR)
Using Project Definition Rating Index (PDRI) to evaluate the Scope definition
Preparation of cost estimates as a reference before bidding
Developing General and Particular Specifications
Developing Bills of Quantities
Developing other Technical Requirement
Preparation of General and Particular Conditions of Contract
Preparation of other tender documents

DAY 3

Source Pre-Qualification and Obtaining Bids

How pre-qualification improves the procurement process
Preparation of Pre-Qualification documents
The pre-qualification process and selecting the short-listed sources
Compiling the tender documents and inviting bidders
Evaluation Criteria
Tender securities
Bidder Conference and answering queries
Receiving and Opening Bids

DAY 4

Source Selection and Contract Award

Technical Evaluation of Tenders
Financial Evaluation of Tenders
Tenders include deviations
Final evaluation and ranking of bids
Negotiation and award of contracts
Performance Security
International standard forms of contracts (FIDIC, etc)
Signing the Contract

DAY 5

Negotiation Skills

Role of Negotiation
Negotiation —What Is It?
Characteristics of a Good Negotiator
Essential Rules of Negotiation
Negotiation strategies and tactics
Overall Course Review / Lessons Learned / The way forward
Post-Course Assessment
Course Closure

Options & Brochure

Available in Classroom Format

Enquire about the Course

Run this Course In-House

Send to a Colleague

Print this Page

Download PDF