On-site Events Coordinator (PART-TIME)

Closing Date: Feb 29, 2020

Location: London

Working for GLOMACS means you are part of something big, something special! You will be part of a team of engaging, enthusiastic and dedicated people that are committed to collaborating with one another to deliver on our commitment to our event participants.

We are seeking a motivated and self-driven candidate to work as a part time on site coordinator for our London events. This position requires 100% confidentiality and discretion. An NDA will be required. This is a unique opportunity and would be ideal for anyone interested in a part time job. This position requires the successful candidate to be onsite and will involve local travel to events. Reliable transportation is required.

The On-site Events Coordinator will work with the London Events Team to facilitate the on-site execution of events. This is a part-time position.

Primary Responsibilities

Under the direction of GLOMACS Events Supervisor, the successful applicant will be responsible for working onsite at large-scale training events. The main duties of this position include:

Coordinate the execution of events onsite
Act as the main point of contact for GLOMACS during events
Provide excellent customer service at all times to the event participants
Act as a brand ambassador for GLOMACS; respond to participants inquiries and complaints while onsite
Oversee event logistics such as equipment set-up, load-in/out
Complete final checks on day of event to ensure everything meets standards
Oversee event happenings and act quickly to resolve problems
Liaise with course administrators, course instructors and hotel venues to ensure the successful event execution
Create comprehensive event reports to document all event details and issues
Ensure that all applicable policies and guidelines are adhered to
Ensure that GLOMACS course administrators approve all additional costs that may apply as a result of requested or required changes during an event
Adhere to the meeting venue emergency escalation procedure
Some social media support may be required
Perform other duties as required

Requirements

Minimum 1-year experience in event coordination or logistics
Post-secondary education in event management or equivalent. Post-graduate education preferred. Equivalent work experience may be considered
Strong organizational and interpersonal skills
Ability to prioritize and attention to detail
Ability to multi-task diverse challenges at one time
Ability to stay calm under pressure
Excellent written and oral communications skills
Demonstrated technical competence with Word, Excel, Social Media and Outlook
Enthusiastic, self-starter with the ability to work independently

Note: The Onsite Events Coordinator will work with the GLOMACS London Team to facilitate the onsite execution of events. This is a part-time position.

We thank all who apply, however, only those candidates selected for an interview will be contacted. A Criminal Record Search will be required of the successful candidate, at his or her own expense, to verify the absence of a criminal record.

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