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On-site Events Coordinator (PART-TIME)

Closing Date: Aug 31, 2019

Location: London

Working for GLOMACS means you are part of something big, something special! You will be part of a team of engaging, enthusiastic and dedicated people that are committed to collaborating with one another to deliver on our commitment to our event participants.

We are seeking a motivated and self-driven candidate to work as a part time on site coordinator for our London events. This position requires 100% confidentiality and discretion. An NDA will be required. This is a unique opportunity and would be ideal for anyone interested in a part time job. This position requires the successful candidate to be onsite and will involve local travel to events. Reliable transportation is required.

The On-site Events Coordinator will work with the London Events Team to facilitate the on-site execution of events. This is a part-time position.

Primary Responsibilities

Under the direction of GLOMACS Events Supervisor, the successful applicant will be responsible for working onsite at large-scale training events. The main duties of this position include:

  • Coordinate the execution of events onsite
  • Act as the main point of contact for GLOMACS during events
  • Provide excellent customer service at all times to the event participants
  • Act as a brand ambassador for GLOMACS; respond to participants inquiries and complaints while onsite
  • Oversee event logistics such as equipment set-up, load-in/out
  • Complete final checks on day of event to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Liaise with course administrators, course instructors and hotel venues to ensure the successful event execution
  • Create comprehensive event reports to document all event details and issues
  • Ensure that all applicable policies and guidelines are adhered to
  • Ensure that GLOMACS course administrators approve all additional costs that may apply as a result of requested or required changes during an event
  • Adhere to the meeting venue emergency escalation procedure
  • Some social media support may be required
  • Perform other duties as required

Requirements

  • Minimum 1-year experience in event coordination or logistics
  • Post-secondary education in event management or equivalent. Post-graduate education preferred. Equivalent work experience may be considered
  • Strong organizational and interpersonal skills
  • Ability to prioritize and attention to detail
  • Ability to multi-task diverse challenges at one time
  • Ability to stay calm under pressure
  • Excellent written and oral communications skills
  • Demonstrated technical competence with Word, Excel, Social Media and Outlook
  • Enthusiastic, self-starter with the ability to work independently

Note: The Onsite Events Coordinator will work with the GLOMACS London Team to facilitate the onsite execution of events. This is a part-time position.

We thank all who apply, however, only those candidates selected for an interview will be contacted. A Criminal Record Search will be required of the successful candidate, at his or her own expense, to verify the absence of a criminal record.

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