Advanced Tendering Procedures &
Bid Evaluation

This Advanced Tendering Procedures & Bid Evaluation online training course will examine all the input that has influence and direct impact on tendering procedures and bid evaluation. The key elements include understanding business need, market analysis, supply chain cost modelling, contracting strategy, and contract award up to and including contract initiation. It introduces a methodology in classifying the 3^rd party goods or services for an organization into categories based on supply risk to spend value. Then a methodology will be introduced to help assign the best-fit market approach to a particular category or its sub-category. All of these will lead to the best-fit tendering procedures and bid evaluation.

When should we play it safe by only allowing experienced and proven suppliers to bid? When and how can we develop new suppliers? What are a fit-for-purpose suppliers selection process? How best to master a tender negotiation? How to handle (or avoid) contract award disputes? How to meet the increasingly aggressive local contents requirements in developing countries? What is the unwanted by-product of chasing for localization targets? 

This GLOMACS training course will highlight:

• Selecting the right market approach
• Formulating the best-fit contracting strategy
• Planning and managing a tender process
• How to optimize the interaction between Requesting Departments and Procurement teams?
• How to prepare for and conduct professional negotiation with suppliers?

By the end of this Advanced Tendering Procedures & Bid Evaluation online training course, the participants will be able to:

• Classify 3^rd party goods and services based on supply risk and value of spend
• Determine the procurement strategy choices available for a given opportunity
• Plan and manage a competitive tender process from A to Z
• Identify, assess and make proposals on how to manage procurement risks
• Create an appropriate evaluation methodology to judge bids and tenders
• Evaluate vendor proposals from a technical and commercial perspective
• Prepare for and conduct professional negotiation with suppliers
• Handle the outcomes from a competitive bid process

This online training course will utilize a variety of proven online learning techniques to ensure maximum understanding, comprehension, retention of the information presented. The training course is conducted online via an Advanced Virtual Learning Platform in the comfort of any location of your choice.

Impact on the organisation in attending this Advanced Tendering Procedures & Bid Evaluation online training course is profound, including: 

• Procurement becomes a competitive edge of the company
• More effective and efficient procurement practices
• Better-fit approach to the supplier market
• Reduction in failed procurements, where contractors and vendors decline to participate in competitive procurements
• Reduction in financial and other risks to the organisation, by making better contracts
• Improvement in the performance of contractor performance, by choosing better contractors, and using more appropriate terms and conditions

The impact of this online training course to the participants are manifold and includes: 

• Immediate new capability to articulate a structural contracting strategy
• A greater sense of Professionalism
• Updated with World-Class practices and trends
• More exceptional ability to negotiate and manage contracts
• Increased recognition by the organization because of bigger impact
• Visible improved capability to seek buy-in from and impress senior stakeholders

This Advanced Tendering Procedures & Bid Evaluation online training course is suitable for a wide range of professionals but will greatly benefit: 

• Engineering Project Professionals
• Contract Professionals and Administrators
• Contract Analysts
• Contract Engineers
• Specifiers, Buyers and Purchasing Professionals
• Procurement Officers
• Anyone involved in the preparation, evaluation, and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials or equipment

DAY 1

Formulating the Contracting Strategy 

• Classifying 3^rd Party Spend into Categories
• Market Approaches
• Crafting the Contracting Strategy
• Identifying and Mitigating Contracting Strategy Risks
• Choosing the Best Contract Type, including
  • Lump-Sum Fixed Price Contracts
  • Unit Rate Contracts
  • Cost Plus Contracts
  • Day rate Contracts
  • Time and Materials Contracts

DAY 2

Best Practices in Tender Procedures 

• The Tendering Process
• Seeking Expressions of Interest
• Pre-qualification Methodologies
• Basic Accounting and Economics
• Total Cost of Ownership
• How to Prepare Internal Cost Estimate
• What is the role of negotiation?

DAY 3

Optimizing the Tender Documents 

• Contents of the Tender Package
• Ensuring a Robust Specification and Scope of Work
• Defining the Response, You Require from Bidders
• Essential Clauses in the Draft Terms and Conditions
• Bid Security, Performance Security in Public Tenders
• Anticipating and Reducing the Risk of Scope Change

DAY 4

Managing the Technical and Commercial Evaluation 

• The Purpose of Bid Evaluation
• Lowest Price or Best Value for Money
• Stages of the Evaluation
• Clarifying Bids to Assist the Evaluation
• Choosing Evaluation and Award Criteria
• Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding)

DAY 5

Managing the Contract Award and Initialization Stage

• Communicating the Results – Internally and Externally
• Working with Tender Bonds and Performance Guarantees
• Dealing with Disputed Contract Awards
• Operating under Pre-contract Letters of Intent
• Managing Pre-contract Scope Changes
• Initiating Contract

• On successful completion of this online training course, GLOMACS E-Certificate with eligible Continuing Professional Education credits (CPE) from National Registry of CPE Sponsor, will be awarded to the delegates
• Continuing Professional Education (CPE) credits : In accordance with the standards of the National Registry of CPE Sponsor, one CPE credit is granted per 50 minutes of attendance

In Association With

PetroKnowledge

Our collaboration with Petroknowledge aims to provide the best training services and benefits for our valued clients

© 2023. Material published by GLOMACS shown here is copyrighted.
All rights reserved. Any unauthorized copying, distribution, use, dissemination, downloading, storing (in any medium), transmission, reproduction or reliance in whole or any part of this course outline is prohibited and will constitute an infringement of copyright.

P.O. Box 74653, Dubai, United Arab Emirates
Tel : +971 - 04 - 425 0700, Fax : +971 (04) 425 0701, Email : info@glomacs.com